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A Conversation with Mimi Lien

Mimi Lien

 

It’s hard to believe that Mimi Lien only just made her Broadway debut this past season with Natasha, Pierre & the Great Comet of 1812. Although Mimi cultivated her craft over the years in various off-Broadway and regional productions and at her performance venue, JACK, this MacArthur Fellow seems to be just getting started. I had the honor of sitting down with Mimi within the environment she created at the Imperial Theater, to discuss her most ambitiously-scaled project to date, her journey from architecture to scenic design, and her experience with being Chinese-American.
 


 

Michelle Tse: I must say first that as a designer who recently left architecture, I shed a tear when I walked through those double doors onto the set and into this house. Thank you for the inspiration. And do call me out if the questions get too nerdy.
 

Mimi Lien: [laughs] Thank you! And that’s quite alright — I, too, am nerdy!
 

MT: Perfect. For our readers who may not be completely familiar, what for you is the big concept idea of this design?
 

ML: The main thing about the design for me was that it functions as a delivery system: to deliver the actors to the audience. I say this — and I do feel this way, but others may disagree — that it’s not the usual spectacle, but it’s about creating the environment, creating the container, and orchestrating the way that people share space together within that.
 

MT: What is it like staying with a show through so many iterations and getting to scale up each time? Did the difference in the container of the show force you to make design choices that you wouldn’t have done and maybe then ended up getting incorporated?
 

ML: It has been heartbreak and ecstasy, because of the effort to maintain the essential DNA of the show and of the design. I feel really fortunate, and we as a team have been fortunate — and I don’t know that we would’ve known this from the outset — because we’ve had to design it in so many different places and tried to adapt that basic concept to a lot of different physical scenarios, we’ve gotten to prove to ourselves that somehow we got it right the first time.
 

The reason there’s red curtains everywhere is to create one envelope that everyone is in. It’s not just the stage is over there, and the audience goes over here. It’s enveloping the audience too. All of these same elements have been here since the beginning: the curtains, the paintings… so on the one hand, it’s a design that very much responses to each environment, but the thing that we’re trying to deploy is remarkably consistent.
 

I think there were moments of anxiety about when we first went from a black box to a proscenium. When we went from the tent to A.R.T. was probably the biggest moment of fear for me. We were very worried that we’d lose something that was essential to the show. I was pleasantly proven wrong.
 

MT: Was the proscenium covered in red curtain, like it is here?
 

ML: At A.R.T. we were actually able to remove the proscenium. That was a theater that was built in the ‘60s, so it was sort of modular, and they didn’t have the ornate frame like we do here, where we’ve covered the proscenium on all sides. At A.R.T. there wasn’t a real proscenium, per say, and there were these portals that we kind of were able to just remove.
 

Mimi Lien
 

MT: Well that’s nice! So now, making your Broadway debut… I mean, you got to revamp a Broadway theater! What’s that like? Was it another point of anxiety, or after all those iterations, it was more, “Nah, I got this!”
 

ML: [laughs] Well definitely I think the most anxiety came when we went to A.R.T.. Because that was completely redesigning it to fit a completely different space. The audience-actor relationship was going to be very different, dictated by the space. Once we did that, I knew it was going to work here. The one big difference here is there’s a mezzanine, a second level. We didn’t have that at A.R.T. — everyone was in the same room, everyone can see the same thing all the time. Here, there are things that happen down [in the orchestra] that people can’t see up [in the mezzanine], and vice versa. But I knew that it was doable.
 

I feel very fortunate to have the backing of producers who recognized the importance of the environment to the show, and supported that. It’s something that I think many producers would say no to. It’s too expensive. It’s too involved. For example, putting up the red curtains: it’s just a simple gesture that fulfills the concept of putting everyone in the same space, but there’s nothing to hang it on! There’s no drawings that existed of this space. Everything had to be measured. Now there’s a whole system of pipe structure behind the curtains that were really hard to put up.
 

MT: Did you work with a registered architect, then? Or was it all on the structural engineer?
 

ML: The shop that built it has a number of engineers on staff, so I worked with them. But also we got a permit of assembly, because we have to comply with building code, and be approved because the audience is occupying the same space as the actors. The entire set has to be code-worthy, so we did work with an architect because we needed all drawings stamped and submitted to the Department of Buildings. There was also a code consultant and expeditor. So, leaving architecture… [chuckles] I somehow found my way back through this show.
 

MT: Great, that’s exactly what I was about to get to! You’ve spoken before about buildings as “a series of theatrical events.” So how important was it, aesthetically and phenomenally, to design the choreography from 45th street, to the lobby bunker, to the interstitial threshold, then finally into the house, knowing it might not be registering in a theater patron’s mind what is happening?
 

ML: The path that the audience takes has been really important to me design-wise, and also dramaturgically to the show. We really wanted to draw the distinction between the outside and the inside. I mean, “There’s a war going on. Out there somewhere.” So although some people might not recognize what they’re going through when they’re coming into the show, I do think that by the time intermission comes around, they can wander back out and go, Ohh, right! I saw Andre going to war and walked out here into the hallway in which I entered, and that was a military bunker! So for me that was very important for the audience to walk through that “war outside”, before arriving “inside.” Certainly from a design and spatial standpoint, creating and extending this portion of the journey in order to make that moment of entry really be high contrast is something we’ve done since Ars Nova. We didn’t have any money to construct anything, but we took the audience through the basement, to the dressing rooms, where we turned off all the lights, and we had a boombox and sodium vapor on the floor, which was effective. The point is to disorient the audience spatially and by doing that, it triggers this questioning of where you are. I feel like when you walk into a normal theater lobby, it’s I know where I am, I’ll pick up my ticket and go to my seat. There’s no being thrusted into an unknown circumstance, and so by doing it physically, you’re essentially switching on the senses of the audience member, and I think that’s a great way to prime someone for this experience of watching the show.
 

MT: Then on top of that, having to negotiate between the audience’s path to their stage seating versus the rest of the house… what did that resolution look like?
 

ML: Originally I would’ve loved to have created that bunker hallway for all of [the audience], and there was talk of making the back [of the house] an aisle that I was going to encase like a tunnel, out of corrugated metal, so that you’d still walk through a hallway into these doors that would open into the aisles for the seats. But it was maybe the only thing they said no to. [laughs] We were even going to do the mezzanine lobby as a bunker. So there was a point where we just ran out of time, you know?
 

MT: Ah, yes. But this is nice, too.
 

ML: Yes, this is nice, too!
 

Mimi Lien
 

MT: I know the general idea is this is a supper club, cabaret room. Was there a particular way in which you decided what type of chairs went where in terms of the location of the stage seats? Did that change at all throughout the production?
 

ML: No, that was from the beginning, setting out to design a supper club at Ars Nova. When I thought of what kinds of chairs people sat on in supper clubs, it was, Well, there’s the banquets in the booths, there’s bar stools at the bars, and sometimes there are loose tables and chairs. It was just a matter of variegated… Akin to a family of seating.
 

MT: And I also imagine for this show, you maybe collaborated with the other designers more than any other production. Was there one designer you worked with more closely than another? We sat down with Paloma [Young, costume designer] recently, who said your set informed her designs a lot.
 

ML: Really?!
 

MT: Yes! And I noticed when I was at the show that when the actors are spinning around on the constructed aisles that the circumference of their dresses were literally the exact width of your aisles.
 

[Everybody laughs]
 

ML: I know! I don’t know whether it’s possible that Paloma went and calculated that, but I noticed that, too! Everytime I watch the hem of their skirts I worry that it was going to knock over something. [laughs] I mean, if Paloma has calculated that, she hasn’t told me, but I worship her. I feel like for me, a lot of the bunker is actually in response to the punk flavor of some of the ensemble costumes. We certainly talked about it in the beginning, about this being an anachronistic vision of Russia. We’re not being period specific. This is not what 19th-century Russia looks like, you know? This is maybe if you went to a nightclub in Moscow in the late ‘90s and their theme was Imperial Russia. Maybe that’s it. So that has a lot to do with the techno music that Dave [Malloy, creator and composer] composed. So it’s kind of a mashup of things.
 

For me also, growing up in the ‘80s, Russia was this very bifurcated thing. There’s the Cold War era Russia, and then there’s this imperial, lush, czarist era, and those are the two different versions of Russia that immediately come to mind.
 

MT: Right. So in terms of the collaboration —
 

ML: Right. So I think Paloma and I kind of collaborated in that way, where we sort of provided little inspiration launchpads for each other. Bradley King, the lighting designer and I had a more literal collaboration with the chandeliers. They are an object that both departments are completely responsible for. I literally had to draw the drawing of the chandelier, decide how many light bulbs looked good, send it to him, then he would tell me whether there was enough power to circuit that many lightbulbs. So there was this back and forth in that way, with the layout of the lightbulbs and how they’re hung. It was a complete hand in glove kind of [collaboration].
 

Mimi Lien
 

MT: And the sound? Cause I noticed the vents on the stairs as well — those are speakers, correct?
 

ML: Yep! Those are speakers! Because of the way the show works with it’s 360 degree experience, we needed the sound to come from everywhere. Because the performers go everywhere, the sound needs to follow. When they’re singing, it needs to sound like the sound itself is coming from that particular spot in the theater.
 

There are also surround speakers — some of the paintings are printed on a scrim, so that sound can penetrate. Again, I drew my painting elevation, and then I sent it to him, and he’d put a layer of speakers on. Sometimes it wouldn’t land behind a painting, so I’d have to ask if I can move it, and if it’d be okay.
 

MT: Phenomenal. So let’s move on a bit to your personal journey. I’m incredibly interested in knowing how supportive your parents were about you going into the arts. I know you started in architecture.
 

ML: They’ve definitely been supportive. They never said no. I actually knew I wanted to be an architect since I was 8 or 9. I had a brief foray into science and biology, which coincided with when I was applying for college, after my 10th grade biology class. I was like, I’m going to be a genetic engineer! So I actually applied to college as a biology major, which I think they were happy about. But after my first semester of college, I was like, this is not for me. So I immediately went back to architecture.
 

I think during my time in college, it was a gradual becoming or recognizing that I wanted to be an artist. So I don’t feel like there was a moment where I felt like I was making a big decision. I was taking more and more art classes as I was going through college, just through my mindset — or maybe I wasn’t even aware of it. My memory is that it was kind of this gradual journey. But I guess there was a moment when I graduated from college where I thought I was going to grad school for architecture. But then I was like, you know what? That’s a long road. You know — three years of grad school and then working [to fulfill NCARB requirements]. I had just taken my first painting class my senior year of college, and I’d been having this artistic awakening, I guess, so I said, I’m going to take a year and do something for myself before I go to grad school. So that fateful year I was in Italy and it was while I was there that this teacher suggested, Have you ever thought about set design? I guess that out of everything was the moment of Oh, maybe I’m going to do this instead. Then I actually applied to a graduate program in set design in London. Then I ended up not going to London because I thought I needed to figure out what this thing is and to work for a little bit first, so then I ended up moving to New York and started trying to look for a job doing set design. But they were very supportive.
 

MT: That’s amazing. Are they first generation?
 

ML: Yeah. They came to the US in the mid ‘60s for graduate school, so they were in their early 20s. My mom studied computer science and my dad studied linguistics. I always say that I feel like my mom has this soul of an artist. There are some people in my dad’s family, like a couple of my cousins [are artistic]. One of them is a musician, a pianist, and another one is an architect actually, and another is a fashion designer.
 

MT: Oh wow. Amazing.
 

ML: Yeah! So his side of the family… though no one was an artist out right, I feel like there’s an appreciation. My uncle, my dad’s brother, became a graphic designer. So I feel like there’s some, but there’s definitely a cultural bias where it was a luxury, you know?
 

MT: Absolutely.
 

ML: Like it was indulgent. But they never really brought that up or made a case about that…. Yeah, it is amazing. I don’t think I appreciated it at the time. I guess also in my undergrad architecture class of 20, 10 were female, 10 were male—
 

MT: What!
 

ML: Yeah I know. So of the males, one of them was Asian, and of the females, nine were Asian and one was white. [laughs] It was very weird.
 

MT: Okay we need to do some sort of analysis about that.
 

ML: [laughs] So a lot of those classmates, I feel like our parents probably had similar journeys, and so somehow architecture was okay, because it was still a well respected profession. So maybe that’s the way I inadvertently ended up easing [my parents] into it. [laughs]
 

Mimi Lien
 

MT: So do you think your varied background aided in your varied lenses of work now? Specifically with your installation work —
 

ML: Yeah, most designers — at least the ones I know — do work in ballets and operas and dance pieces [like me]. But yes, installations. I have always felt that because I didn’t have an undergraduate theater education, I’ve always somehow found it to be helpful. On the one hand there’s a lot of things that I don’t know, and I was never really taught the cannon, but I think that it maybe has been helpful in some way because I don’t think that there’s only one way you’re suppose to do things. By the same token, coming from that background, I still feel very inspired by architecture and the dialogue within that community. So I kind of try to keep up with that. I feel like it feeds me as an artist in general, to not just be having a dialogue in one community. I do feel the more you can be exposed to different things and different kinds of people, it’s just going to lead to a more complex and diverse understanding and way of working. So the short answer is yes.
 

MT: Jumping a little bit here, but I’m curious about your process for designing Frances Ya-Chu Cowhig’s The World of Extreme Happiness. How did you research that? I’m originally from Hong Kong so I assume I know that area a tiny bit more than a Chinese-American would, and your design was so authentic and familiar to me, from what I’ve experienced myself when I go north of the border.
 

ML: Oh good, I’m glad to hear that. I think a lot of it started with the playwright. I do feel like when I read that play for the first time, I did feel a sense of shock. Because the language that was used was so Oh! I don’t normally see Chinese people being portrayed this way, swear, saying “fuck”…
 

MT: And people gasping at the just born baby girl being thrown into the trash in the opening scene—
 

ML: But that wasn’t as shocking to me.
 

MT: Right. We know.
 

ML: I feel like the stereotype of Chinese people and the way they feel about girls, I knew about. So, I do speak Chinese, but I don’t actually read Chinese. I did at one point when I was younger, but then I just lost it. But I do speak to my relatives [in Chinese] and I do have a basic vocabulary. My accent is pretty good so I pass pretty well, but I don’t know any swear words in Chinese! My chinese is limited to how I communicate with my grandparents, so maybe it was shocking to me to hear these Chinese people swearing, and then it was transposed to English, my primary language, but then the whole thing is this culture that I feel like I know very well, but I also haven’t spent any time there because I was born here, so…
 

MT: …have you been since?
 

ML: I have. I have visited China twice. I’ve been to Hong Kong three times. But all those were brief visits. And I definitely absorbed that and I think a lot of that I drew upon for that design. It was just a feeling. When I look at a photo [for reference], I knew what felt right. I recognized as being true.
 

Mimi Lien
 

MT: Epigenetics, maybe. Finally, a question we love to ask everyone: any advice for up and coming artist in your field?
 

ML: I’ve definitely felt that a certain amount of tenacity is necessary. On the one hand theater is a place where you can do anything. The stage is your laboratory and it doesn’t have to be like life — which is why I initially made the shift from architecture. I don’t have to adhere to building code — of course now I do, but — or gravity, or permanence. On the other hand, theater can oddly be low-tech when compared to architecture. I can’t even tell you how many times people have told me I can’t span unsupported a distance of 20 feet.
 

MT: But yes you can! Just a way more expensive I-beam.
 

ML: Exactly. They say it as if it is impossible. Look at the Barclays Center! There’s a giant cantilever! So I think it’s just the economics and time. In theater, often those aspects are taken as unchangeable things. Literally people have said, You can’t do that. And then I have had to be like Well actually, yes you can. There are other ways to do that. So I do feel like I’m always having that conversation. But then when people get excited about something it’s really helpful, because then everyone wants to make it happen and you put your heads together and figure it out.
 

So I feel like that tenacity to be able to want to try new things and get these new ideas accomplished is one thing. And it is exhausting a little bit the lifestyle and the schedule — 10 projects a year — compared to architecture, it’s like one building might take two years—
 

MT: Seven.
 

ML: Or seven! The turnover is so fast; it’s a lot of adrenaline. So sticking with it is the advice I have.
 

MT: Wonderful. Thank you so much for sitting down with me.
 
 


 

 

Mimi Lien is a designer of sets/environments for theater, dance, and opera.  Arriving at set design from a background in architecture, her work often focuses on the interaction between audience/environment and object/performer.  She hails from New Haven, CT and is based in Brooklyn, NY.
 

She was recently named a 2015 MacArthur Fellow, and is the first set designer ever to achieve this distinction.  Selected work includes Natasha, Pierre, & The Great Comet of 1812 (Broadway, Lortel Award, 2013 Hewes Design Award), John (Signature Theatre, 2016 Hewes Design Award), Appropriate (Mark Taper Forum, LA Drama Critics Circle Award), Preludes, The Oldest Boy (Lincoln Center), An Octoroon (Soho Rep/TFANA, Drama Desk and Lortel nominations), Black Mountain Songs (BAM Next Wave). Her stage designs have been exhibited in the Prague Quadrennial in 2011 and 2015, and her sculptures were featured in the exhibition, LANDSCAPES OF QUARANTINE, at the Storefront for Art and Architecture.
 

Her designs for theater, dance, and opera have been seen around the U.S. at such venues as Lincoln Center Theater, Signature Theatre, Playwright’s Horizons, the Public Theater, Berkeley Repertory Theatre, The Joyce Theater, Goodman Theatre, Soho Rep, and internationally at Perm Opera and Ballet Theatre (Russia), Intradans (Netherlands), National Theatre (Taiwan), among many others.  Mimi Lien received a B.A. in Architecture from Yale University (1997) and an M.F.A. in Stage Design from New York University (2003).
 

She is a company member of Pig Iron Theatre Company and co-founder of the performance space JACK.

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Chasing Stages

chasing stages

 

If you aren’t doing it for the money, the connections, or for the love of the project…why are you doing it?
 

This advice was passed along to me while I was in graduate school. Asking yourself this question can help you decide if a project is worth your time. Navigating the design world is complex, so if an opportunity presented to you fulfills at least one of these things (money, networking, or artistic expression), consider it. This discernment, however, requires practice. The most successful creatives constantly evaluate their professional choices, designing their lives to work for them.
 

Unlike traditional 9-5 employees, artists need to identify their own priorities and make a conscious effort to take care of themselves and their art. New designers may need to take whatever comes along – either to get things started or provide for themselves financially during dry spells – but as their resources and industry contacts expand, they can then focus on projects that will help them thrive personally and professionally. Whether your motive is creative growth, paying the rent, or professional development, be mindful of the projects you choose and why you are choosing them.
 

Here are some more questions to consider before committing to a new project:
 

1. Is the project congruent with my personal values? This is the most important question to ask yourself. Your projects define you as an artist, therefore, your choices are significant. Some personalities live in a black-and-white world, always standing confident – pillars of righteousness and virtue. If you are one of these types, skip the next two paragraphs and to move on to the next discussion point.
 

If you dwell in the gray, reflect on your artistic interests and boundaries before you make a big decision. If you have doubts about a show, even if it is sought-after show, it could be still be a poor fit for you. Trust your instincts. Stand by your choices. Backing out after the contract is signed is unprofessional.
 

For example, I thought art directing a demon movie and set decorating a creepy old Victorian house would be fabulous, so I agreed to do it. The script was good in terms of horror movies, and after spending time in the theater, I was excited about adding a movie to my portfolio. After a day or so, I realized that I just don’t like or relate to horror movies, and I’m uncomfortable with the negativity of the genre. I found a boundary with the genre I didn’t know I had, so I turned it down. However, it opened my schedule up for projects that were much more in-sync with my creative voice. Although I turned it down before any official paperwork was done, I still felt bad about saying yes, then no. Don’t do it.
 

2. Do I have the time and resources to follow through? This is the question I’ve struggled with most often. In the theater, standards are high, fees are low, and deadlines are tight. Time and money management is essential for producing a good show and making a living as a professional designer. Artistry aside, there is some practical information that you need from the company in order to and make an informed decision.
 

If the show is large and you have a professional scene shop build and paint the set,
 

· what is your budget? How is it broken down among set construction, prop, and paint departments?
· when are your final materials due? (Model, renderings, construction drawings, paint elevations, etc.)
· do you have architectural drawings for the theater space?
· what shop is building your set and where is it?
· do you have the time to do all the studio work yourself? If not, is the fee large enough to hire an assistant?
· when is tech and do I have other commitments during this time? (This should be noted for shows of any size)
 

If the show is small and the company’s resources are limited,
 

· can they afford a shop to build?
· do they have petty cash for you to buy materials? (Do. Not. Ever. Agree to be compensated after the shopping trip. Doing this can destroy both your finances and trust in mankind.)
· do you have space and tools to do the work?
· they may want you to do the build the set and props, paint, load-in ect. Do you have the time to take on craft roles and are you being compensated accordingly?
· and if you are working for free, do you have financial support from another source?
 

Be honest about your abilities, and look after your own interests and livelihood. To avoid awkward and angry emails about money or your production role, negotiate these things before committing to the project. When the director or producer calls to discuss the show for the first time, listen to the basic creative concepts first. If it’s something you’re interested in and the budgets, design fees, and job description are not mentioned, tactfully bring up the basics as soon as possible.
 

Walking them through your basic design process and how the contract and payments work in conjunction is a good way to do this. If the fee is larger, some design fees are split into three payments: at the beginning of the project, when the drawings are turned in, and opening night. Establish a written agreement concerning this discussion. Make sure any paperwork the company needs from you is submitted to the appropriate person. Late paperwork can delay your payment by weeks, or even months. Schools and public institutions have lots of red tape and freelancers’ paperwork generally takes much longer to process – for reasons I’ll never fully understand or accept as valid.
 

3. Is this company a good group of people? Theater is a collaborative art, and relationships are important for creating quality work and getting your name out there. While the design concepts are being created, mutual trust, respect, and availability are important between the director and the design team. Ask yourself if these personalities can work towards a common goal. I’m not saying to be overly suspicious and cautious about every person that comes your way – you’ll never work enough that way. However, if the design team and the director can’t collaborate well, even the best written play will be a dumpster fire.
 

Be positive and give people grace, but don’t work on a project if you know you will be mistreated or undervalued. I’m grateful to the design teams I’ve been part of over the past few years that have set my expectations high. Through rewarding experiences, I’ve learned that good-ol’ Sesame Street “cooperation” really does “make it happen.”
 

Your talent is in your choice.
-Stella Adler
 

I first heard the quote from lighting designer F. Mitchell Dana, and it has been a little gem in my pocket ever since. It brings the present moment into focus, steering us away from the myth that some cosmic force is going to make us wake up awesome one day.
 

You may be at home, staring at your model, thinking about how much you want to sleep rather than take this time to decide where Peter Pan’s big entrance window should go. However, what you choose in those mundane moments will help build your career and strengthen (or weaken) your voice. Be mindful, and make your craft meaningful.

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Chasing Stages

chasing stages

 

I’ve been involved in theater since 2006. I became brave enough to pursue it professionally when I graduated college at Minnesota State University Moorhead and then enrolled in graduate school at Mason Gross School of the Arts (Rutgers University). Since 2012, I’ve been designing professionally as well as snagging some artistically quirky side jobs. I’m very proud of the work I’ve done, but I recognize that I also have more to learn and I’m hoping this column will allow me to pass along what I know while also sharing my current creative challenges.

 


 

I was involved in a more improvisational approach to theater design at the Princeton Festival last month. To designers just starting out, I can’t stress enough the importance of having a step-by-step process that you can adapt for new design projects. Yet, every now and again, designers must throw their process out the window and figure out a new plan as they go along. Depending on your personality type, this second approach can be a bit scary or liberating.
 

Keep in mind, smaller theater groups (i.e. high schools, off-off Broadway, or summer stock theater) make last-minute builds happen ALL THE TIME. I’m a planner, therefore most comfortable with shows that have solid pre-production phases. However, even though these kinds of projects always shake my snow globe, this past month reminded me that it’s valuable to be adaptable.
 

When the producer contacted me about serving as the props craftsperson for A Little Night Music (a musical), I expected to be crafting props, painting furniture, and painting the floor treatment for the set. However, the day before the work call, the producer told me that the project would require more construction than originally thought.
 

When I arrived at the theater, the producer handed me a credit card and told me we needed supplies to build several birch trees to fill the space. Although I was surprised to learn that we were at the beginning of the build during the “load-in,” I was relieved to see a box-truck and driver waiting to whisk me away to Home Depot. The basics had been addressed: transportation and a budget. If these two things can be taken care of ahead of time, much can be accomplished.
 

All theater artisans will eventually get thrown into a last minute project. When this happens, stay positive, stay collected, and ask for what you need to do your job. Not everyone has worked on scenery, so don’t assume that people will be able to discern what is needed for time and materials. Be a good resource to your co-workers, use common sense, and make suggestions to streamline the situation. In this case, I had a proactive hands-on producer that did an impressive job orchestrating all the details of a last-minute, non-union build.
 

Stage & Candor_Gennie Neuman_Chasing Stages_1
 
This kind of strategy was needed to finish these trees on time for opening. For those of you who have never built a tree, let alone a forest (and unless you’re God or an established scenic artist, I’m assuming that’s most of you), building full-scale, realistic trees with leaves and grassy knolls can take a lot of time, alternative materials, and manpower. It’s very easy to underestimate your resources for organic structures because there are so many different ways of making them, and you will have to experiment with your method before you find a way to get the effect you want. Professor Peter Miller at Rutgers University completed a step-by-step instructional article for creating realistic foliage for the stage for USITT in 2012. If you ever need a good resource for taking on theatrical foliage, and you can’t go outside and cut it down yourself like we did for my first summer stock in rural Minnesota, check out this article. Building trees has challenges of its own, but you don’t have to deal with all the bugs and critters that come in with the real ones.
 

Lucky for us, the trees needed for this production were whimsical, abstract, white birch trees. We needed no heavy armatures or hundreds of synthetic leaves (sigh of relief). The director/designer also took the time to make the bark out of unbleached muslin, antique sheet music, and glossy Mod-Podge. We used these as a sample to make more.
 

Our original plan was to build a three-foot tall wooden armature to give the trees vertical direction and attach a round wooden disk on top for rigging and shape. The muslin bark would have been wrapped around the wooden structures, then hung off the lighting grid to make a semi-hollow, lightweight birch tree.
 

Stage & Candor_Gennie Neuman_Chasing Stages_2
 
For the style of tree we were going for, this method could have worked if we had enough material. However, when my crafty co-conspirator, Brit Bannon, calculated the circumference of the wooden discs needed, she discovered that the muslin bark would only make a five-inch diameter trunk. Given the narrow circumference, the crinkly fabric would not behave well without an inner cylinder.
 

We went back to the drawing board. Luckily, Brit and the director went dumpster diving and salvaged some sturdy shipping tubes from an art project that had been tossed at the end of Princeton’s semester. Additionally, Staples had a sale on five-inch diameter mailing tubes, so we bought them out. With the new tube infrastructure, the trees were slightly narrower than envisioned, but still true to natural birch tree proportions.
 

We achieved the full length of the tree by attaching the shipping tubes together with window screen. Window screen is great to sculpt with and it’s super cheap. This also allowed us to add gaps between each mailing tube, making the trees less rigid. This bendy-straw method made the structures flexible, creating a more naturalistic sway when hung from the grid.
 

Once the structures were complete, we wrapped the fabric around the tube and made more bark so we could have a few more trees. Since the structures were light-weight, we rigged them with tie-line. With the major tree structures attached to the grid, we moved onto making branches. Again, these trees needed a crafty-handmade aesthetic, so they didn’t have to look real, but rather leave the impression of the natural proportion and sway of birch trees. We used a thicker twine with hand-crafted music paper leaves to give the set the graceful gesture of branches.
 

Rigging branches was the most challenging part of this process. We needed three people: a branch-hanging person (situated on top of the scaffolding), a scaffolding mover/hot gluer (situated on the floor level), and an observer to make sure the trees looked good from the audience’s perspective. The three of us took two four-hour work sessions to do this project. This is one of those tasks that sounds like it could be completed quickly, but actually takes some time and finesse. Easy doesn’t necessarily mean fast; this is a lesson I learn over and over again.
 

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Even with a little scrambling, the show came together to be something truly enjoyable that I would recommend seeing. Designs that need to happen quickly can turn out to be truly innovative and beautiful. When approaching these projects, keep things as simple as possible and take a bit of time to discern which scenic elements will best tell the story.
 



 

A Little Night Music at The Princeton Festival
Director/set designer: Diana Basmajian
Lighting designer: Burke Wilmore
Costume Designer: Marie Miller
Scenic artists: Gennie Neuman Lambert & Brit Bannon
Producer: Lauren Parish

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Chasing Stages

chasing stages

 

I’ve been involved in theater since 2006. I became brave enough to pursue it professionally when I graduated college at Minnesota State University Moorhead and then enrolled in graduate school at Mason Gross School of the Arts (Rutgers University). Since 2012, I’ve been designing professionally as well as snagging some artistically quirky side jobs. I’m very proud of the work I’ve done, but I recognize that I also have more to learn and I’m hoping this column will allow me to pass along what I know while also sharing my current creative challenges.

 


 

Design for the stage, in this case set design, is the process that takes us from the words in a script to a physical experience in a theater. The phrase “page to stage” is often used to describe this journey. I hesitated to use the term “journey” simply because the term is clichéd… spiritual journey…. fitness journey …..creative journey…..2016 Dodge Journey. However, there is no better way to describe what happens between the first design meeting and opening night.
 

Even if the play has been done 1000 times, each production is unique. Telling the story changes everyone involved. You end in a different place than where you started, and therefore design is truly an emotional, intellectual, and (given that you may travel for tech rehearsal) very often a literal journey.
 

For new designers, this journey can easily turn into an acid trip of conceptual and technical demands. However – if up for the challenge – you can create something truly beautiful by working collaboratively, and be a part of something bigger than you could ever accomplish on your own.
 

For those of you considering a career in set design, it will be important to develop a production process. Remember, there are infinite ways to approach design. Many designers use similar processes while others do things differently – which is fine. Most importantly, set designers must clearly communicate their ideas to the director, other designers (costumes, lights, sound, projection, ect.), and technicians within the established deadlines. As you learn, focus on developing your own process and professional skill set. Your process is your recipe; the skill set is your kitchen. You will use these two things in every design that you whip up.
 
 

1. Understand the Script:
Thoroughly understand the story. Read the play once with no agenda. Keeping a clear mind can be difficult, but a solid first impression of the story will help you filter your design choices. Most writers are concerned with ideas, not the exact placement of the couch on stage. Don’t worry about those things yet. Story first…furniture later.
 
In addition to the script, read about the playwright, setting, time period, and history of the play itself. If the script is challenging, this will help you find your footing.
 
While designing my first show, Fen by Caryl Churchill, I was staying with my sister, and was eager to jump into my first realized design. Always the good student, I found the play on a dusty corner shelf of the empty university library. No one had checked it out since 1993. Alone on the fourth floor between the stacks, I read the play. Then I panicked. I went back to my sister’s apartment, ugly cried and drank all her wine. Sometimes it takes more than a skim through to really know the play. Once I read a few books about Caryl Churchill and what she was about, the play clicked and I was ready to discuss ideas with the director.
 
Dos: Read the play multiple times and gather good research.
 
Don’ts: Drink all of your sister’s Arbor Mist. This is a procrastination technique that could have given me diabetes. (The best way to cure dread is to move forward and do something useful, even if it’s small, like reading more books.)

 
 

2. List the set requirements
Strap in! Now it’s time for furniture! This part is every type “A” personality’s fantasy. You finally get to focus on the details! Go through the script again, this time through the lens of a scenic designer and write down what is required to make the play work. I like to organize the requirements by acts, scenes, or locations.
 
Keep this list broad at first. Does the play mention things like an upstairs? Do you need a phone? Is there a bar? What about doors? Does anything happen outside? What time of day is it in Act 2? What season are they in? Once you organize the major requirements, start a props list. Make a list of mentioned set pieces and how the characters interact with them.
 
Dos: Highlight requirements in the script, make lists, start a folder on your computer, or make a physical binder.
 
Don’ts: Skip this part and accidently forget to design a scene. Try explaining that to a director.

 

 
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3. Set up a meeting with the director
Chat with your director after you’ve done the script work. The director guides the production conceptually and ensures the actors are on the right track (by the way, this is a whole different article). In a formal process, this meeting may be scheduled, but usually it’s up to the two of you to connect. Send a friendly email reminder. The sooner you get started, the better.
 
Listen well and ask the director questions. S/he may have a lot of ideas about the concept or s/he may be just getting started. Be accepting of new ideas, ask clarifying questions, and have a voice. If the other designers are present, bounce some ideas off of them. This is the fun part – the time to dream! So start dreaming and get to work!

 

 
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4. Gather image research and start sketching
Now that you have a solid direction, research images. This can be anything that will help form your design. Set designers collage shamelessly. There is no such thing as a new idea; you can only make new juxtapositions. Some typical sources are art history, decor magazines from the period, architectural references, illustrations, advertisements…the list goes on and on. The internet really comes in handy. I like using Google Images, Corbis, and New York Image Library, but print references are also good resources that you shouldn’t overlook. Art libraries are a wealth of unique historical images that other people haven’t found by using the same generic keyword. Once images are gathered, examine everything overall to create an atmosphere. This stage is intuitive and poetic – some images may be emotionally-driven while others may be historical references, but everything you pull needs to advance the story and tell your audience what kind of world the play lives in.
 
You may be curious, but don’t look at photos of other productions of the same play. This is like a song writer trying to compose a new love ballade when Whitney’s version of I Will Always Love You is playing in the background. No good will come from this.
 
Once an atmosphere is established, begin sketching thumbnails to weave the emotional and physical elements. I draw small so I don’t commit to an idea simply because the drawing is nice. Make multiple thumbnail sketches then enlarge two or three for the director.
 
Now the director can review the images and sketches and discern if the design is headed in the right direction. Don’t take it personally if you need to start over. Change is a part of life. If the director loves what you did, totally take that personally because you’re awesome!
 
Dos: Collect lots of images and make several sketches.
 
Don’ts: Cling to just one sketch and limit your director’s options.

 

 
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5. Models and drafting
Articles about set designers usually feature the designer standing in front of his/her model looking stylish or posing “in-process” while drawing at a drafting table. There is nothing particularly wrong with this, but there’s more to a design process than these two stages. We’ve reached the cream filling stage of design, the part everyone looks forward to – the scale model! However, nobody takes ownership of the constant emailing and choppy skype calls needed to plan the design.
 
Although models can be beautiful, they are essentially communication tools. Set designers in the United States do most of their work in half-inch or quarter-inch scale (about half the size of a doll’s house”¦then half of that). First, make a box that resembles the theater’s architecture in scale. Most set designers will then build a white model, which is a quick way to determine if an idea will work within the context of the theater space. On clean white paper, walls are taped together, rough platforming is made, and tiny paper furniture are used to start defining the playing space. This will help you decide if your brilliant sketch was indeed brilliant, or if it will be a disaster in real space. The technical staff usually doesn’t see the white model. This is a quick way to help the designer and the director make important choices. After the director approves the white model, add the details and begin working in color.
 
Color brings personality to the design. It’s the strongest element of art with the strongest psychological impact. Color is a true diva, and that’s why it’s brought in last. Color does, however, distract from the space, form, and texture, so make sure those elements are going in the right direction in your white model first.
 
To make a color model, I take scale drawings from my drafting software and export them into Photoshop. I then digitally paint the drawings, print the drawings, glue them to illustration board, cut them out, and put them together. Models answer a lot of questions for the whole creative team. They are especially necessary when the designer is not on site, and they are tremendously useful to actors in rehearsal. They can speak in three dimensions, unlike sketches and computer renderings.
 
Once the model is finished and approved, you and your brilliant idea can go public. The drafting package is the scale drawings the technical staff uses to make the set. Although drafting comes easily to some, it is still an acquired skill. The best way to learn is to take a class with someone using technical drafting in the same context, or assist another designer. You can also find a helpful books or online tutorials to help you get started.

 

 
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6. Communication!
The best way to communicate your set to the technical director, props master, and paint charge is to finish your model, paint elevations, and drafting on time. This is easier said than done, but it is the best way to ensure that your ideas will be taken seriously and completed at the highest level of craftsmanship. Visit key rehearsals and pass along changes to the art departments. Theater is in a constant state of change and that’s what makes it exciting! The scenic departments take great pride in their crafts. They are your most helpful allies so give them respect and be responsive to questions and feedback. You will likely need to scale back part of your design to make something more doable. When these discussions happen, go back to your requirements and core concept. As the designer, people look to you to discern what is needed to visually tell the story. Make sure cuts are not part of the set’s essential concept or the story’s plot. Suggest other ways to work with the constraints of the situation. This is where experience with stagecraft will serve you well. Always strive for a finished look but meet people halfway when possible.
 
Dos: Finish your materials and answer your phone.
 
Don’ts: Be a mysterious and unavailable (help the whole team make good choices about the final design).

 

 
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7. Tech rehearsals!
Technical rehearsals are the last few rehearsals designated to fix the technical elements (set, sound, lights, etc.). Tech is stressful, but seeing all the elements come together is very rewarding. For set designers, it’s a time for final touches, working out scene shifts, and making sure things are finished well. In smaller theaters, set designers may need to complete the final touches on their own. It’s a luxury to have a full set department, so use their powers wisely when you have them.
 
While most of the set designer’s work is complete, designers working on lights, sound, and projection do the majority of their work during this time. As these individuals add layers to the production, conversation in meetings becomes less about the set and more about other production elements and the actors.
 
Dos: Go to tech rehearsals. Be available to help and discuss issues that arise.
 
Don’ts: Disappear for a long time. (Many busy set designers will send a capable assistant in their place if they need to leave tech, and that’s responsible. However, try to be there. No one knows your design better than you.)

 
 

8. Opening Night!
Enjoy the show”¦you and your collaborators have earned it. A good show is worth celebrating. Write thank you notes to everyone who helped you!

 
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9. New Beginnings
When you’ve completed a project, it’s time to start the process all over again with a new one!